Event Coordinator

Full Time Exempt Employee

About Make it Mariko

Make it Mariko (pronounced MAH-ree-ko) is an all women of color Bay Area experiential events agency creating magical, meaningful moments for the community. We are experience curators, community organizers, corporate planners, nonprofit advocates, and event enthusiasts. 

We are committed to curating creative, inclusive, and diverse spaces in the events industry to challenge the status quo and pave the way for a new generation of event experience curators. Our company was founded in 2015 by Gina Mariko Rosales and we have a wide network of creative partners, vendors, and clients that we work with throughout the Bay Area and beyond. 

We do Experience Design, Planning & Production for:

  • Events & Curated Experiences
  • Brand Activations
  • Launch Campaigns
  • Corporate & Community Conferences
  • Corporate Leadership Summits & Internal Events (like Holiday Parties)
  • Community Festivals (like UNDISCOVERED SF, our flagship event)
  • Nonprofits

Through our sister company, POC Wedding Party, we also curate wedding experiences. Learn more about our company values and hear our origin store here: www.makeitmariko.com/about. 

About the Role

The Make it Mariko Event Coordinator will work closely with Lead Event Planners/Producers on the team to be their right hand person for a multitude of events and activations. Event Coordinators are expected to learn and understand the various components that make up an event and learn to manage their own components independently while providing exceptional customer service and assistance to the Lead Planner and Client. They should be able to troubleshoot problems and ask critical questions independently.

What We’re Looking For:
  • Someone who is already passionate about events, and knows they want to continue to grow in the event industry (i.e. this is the place to come if you already know you want to do event work, not the place to come figure out if it you like events or not)
  • Must have past experience in events and/or hospitality
  • Super organized, self-driven, and eager to learn
  • Passionate about event planning, kick ass customer service, and getting shit done
  • Are a big picture problem solver and critical thinker. Willing to roll up your sleeves to do whatever it takes to get the job done.
  • Interested in music, arts, nonprofits, and giving back to the community
  • Creative, out of the box thinker with great design sense
  • Can stay calm and make quick decisions under pressure
  • Have exceptional communication skills, spelling, and grammar. Must use the Oxford comma.
  • Have a passion for life and are looking to make your mark on the world! Believe and are passionate about creating magical, meaningful moments for our clients.

What You’ll Be Doing:

Duties may vary week to week, but generally will include:

Event Coordination (85%)
  • Venue & Vendor Research and Estimate/Quote Comparison
  • Create client facing presentation decks using Google Slides to present vendor & venue options using in house templates
  • Create rentals & decor lookbooks with furniture rentals lists
  • Take notes at client meetings and follow up with notes & action items
  • Writing event & vendor communications
  • Send and create detailed calendar invites
  • Use ClickUp to manage tasks, approvals, and time tracking (will provide training)
  • Help outreach and find new vendors and venues
  • Attend Make it Mariko events and assist with event set up/breakdown, styling, signage, and more
  • General event coordination work as needed
  • Manage vendor day-of coordination independently
  • Assist with clean up and strike at the end of each event
  • Professionally represent Make it Mariko at all work related events
Event Marketing (10%)
  • Photo curation (selecting best photos for being featured)
  • Assist and come up with ideas for social media and blog posts for Make it Mariko’s blog. Write impact-focused event blogs after each event with photo gallery wrap ups.
  • Research wedding/event blogs and submit Make it Mariko events to be featured
  • Take “behind the scenes” photo moments and create Instagram Reels
Other (5%)
  • Attend weekly team meetings and check ins
  • Maintain and organize documents via Google Drive 
  • Contribute to team process creation & archiving information
  • Attend industry networking events and professionally represent Make it Mariko
  • Respond to messages in a timely manner and escalate as needed

Requirements

  • Ability to work from our San Francisco Studio 2 times a week + work remotely 
  • Must be proficient with Google GSuite (Drive, Docs, Sheets, & Slides)
  • Must be fully vaccinated and able to provide proof of vaccination.
  • Must have access to a car.
Why you might be excited about Make it Mariko:
  • We are working on BIG, high impact projects this year including purchasing our first Event Space (20+ acres in the Bay Area), all funded by women of color investors. Read about our first attempt at buying here.
  • You will be constantly surrounded by and introduced to amazingly talented and inspiring creatives and artists. 
  • You will get invited to a lot of awesome industry parties, events, happy hours, and karaoke of course 🙂 These events are the best way to build your network in this industry.
  • We believe in REST. You’ll be able to work remotely and set your own schedule for the most part.
Why you might *NOT* be excited about us:
  • We operate like a lean, mean startup. Everyone pitches in and helps as needed. No one is too good to clean up garbage or carry barricades, even our CEO.
  • The work moves fast and changes happen frequently in this industry. If you don’t manage change well, this is not the company for you.
  • We like working in person when we can, and we’re San Francisco based (and proud!). Most industry parties and community events happen in SF as well. 
  • We often deal with complex challenges and ambiguous goals. The pace changes often, clients often don’t know what they want, and they pay us to figure that out for them.

Additional Details & How to Apply

Hours & Compensation

  • Full Time Exempt position (35-40 hours per week)
  • Base Salary: $60K

Employee Benefits:

  • Monthly stipends for Healthcare, Internet, and Cell phone 
  • Monthly Wellness stipend
  • Annual company trip
  • Annual company Anniversary party
  • Professional Development opportunities

Location: We will co-work together at least 2 times per week from our San Francisco office, which is currently located at Balay Kreative Studios (863 Mission St) in SOMA Pilipinas Filipino Cultural Heritage District. We are committed to building community in the cultural district with our programming, and are looking for someone who feels equally excited about this work. All other work can be done remotely. 

To Apply: Please email jobs@makeitmariko.com with the subject line “Your Name / Event Coordinator”, and include the following:

  • A Cover Letter describing your interest, experience, and background. Please make sure to address the following:
    • Why you want to join the Make it Mariko team
    • Your relevant experience for this role based on this job description
    • What apps you’re already familiar with from those listed above
  • Resume (PDFs only)
  • Attach or provide a link to a past writing sample and/or event lookbook that accurately reflects your writing and/or design style.
  • NO CALLS PLEASE. We’re open to answering questions via Instagram DM @makeitmariko.
Applications will be accepted on a rolling basis until the right candidate is found. Interviews will begin immediately.
Thank you for your interest!
Copyright Make it Mariko, LLC 2024. All Rights Reserved.
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