Hopin Virtual Events

We ♥ Hopin.

Once Shelter in Place was called in San Francisco, we immediately started researching, doing demos with, and finding all the best virtual event hubs to help our clients transition their events to the virtual space. Hopin was our top contender, and we’ve produced many events on the platform since March 2020!

Hopin is great for events that:

Have more than 1 Speaking Track (i.e. a Main Stage + other Sessions happening simultaneously)

Want to incorporate branding on the event including the Main Stage with clean virtual app UI design

Have multiple Sponsors or Vendors they want to highlight in the Expo Hall

Want to utilize 1:1 Networking

Want to mirror the in-person sense of community (as close as we can)

Want to allow guests to easily choose between different speaking tracks and workshops

Past Hopin Events & Clients

Including some speakers you might recognize 🙂

Our Special Hopin Sauce

aka how we “hack” the Hopin platform

Create a Branded “Digital Curtain”

Hopin has an awesome “Backstage” feature built in to their system that allows event managers to prep speakers backstage, then broadcast to the audience when ready. In between sessions you see this “coming next” screen below. As of now, you have to choose between using the Backstage feature and sharing slides — you can’t do both at the same time. So we saw a big opportunity to create engagement with breaks.

MUSIC + Media + Movement = Engagement

In partnership with our Digital Event Partners, AddVirtual, we utilize a curated mix of MUSIC, MEDIA, and MOVEMENT (aka virtual experience curation and a smooth Run of Show flow) to create an engaging and exciting virtual event for your attendees.

Instead of a static screen, we turn conference breaks into a Virtual Party! Where the chat box is alive, engagement is happening, and energy is being built. We also bring that same energy onto the Main Stage experience with fully custom branded RTMP shows.

Is music really that important? Is it worth the added cost?

In short, YES. I can’t tell you how many clients have under-estimated the importance of live DJs and music, and then later realized how critical of a piece it was to bringing LIFE to their event. MUSIC IS ENERGY. It brings people to life. It inspires movement, inspiration, and passion. And if you still don’t believe me, here’s a bunch of comments from actual Hopin events where folks can speak for themselves 🙂

But music isn’t the only added benefit. We also provide the technical production assistance to make sure that the Main Stage is smooth, your speakers are prepped, and your event is engaging.

Fully Branded RTMP Buildout

Want your brand showcased through the whole event, and not just during breaks, we can do that, too! We can help design a full buildout showing logos on the Main Stage, lower thirds, video content streaming, and more.

Hopin Virtual Event Packages

Make it Mariko is proud to partner with our exclusive Digital Event Production partners at AddVirtual to continue to innovate and develop what we can do in the digital space. Our teams are fully embedded working with each other on a daily basis.

Select your Event Planning Package, THEN select your Digital Event Production Package below to create your Full Service Virtual Event Package.

*NOTE: The cost of the actual Hopin platform is not included. Contact us about special Hopin Pro Account pricing, as well as NONPROFIT pricing.

EVENT PLANNING PACKAGES

FULL SERVICE EVENT PLANNING
$14K
Starting price for 1 Stage & Up to 6-hr Event
Staff Included: Event Producer, Account Manager, Event Coordinator, Graphic Designer, Stage Manager, Backstage Manager, Virtual Platform Coordinator
Bi-Weekly meetings starting 16 weeks out; Weekly meetings starting 4 weeks out
Virtual Experience Curation
Event Communications Consulting
Everything in Month-of Package

OPTIONAL ADD ONS:

Additional day of hours (Day 1): $150/hour
Additional Stages or Stage Days: $1500
Dedicated Sponsor Manager (anytime there are specific Sponsor Activations aka anything outside of simple logo features): $1200
Speaker Manager (for VIP white glove speakers, or any event with more than 20 speakers): $1200
Additional Speaker Tech Rehearsals: $30/hour
Event Marketing Consulting

+ Every package can be customized.

MONTH-OF EVENT PLANNING
$9K
Starting price for 1 Stage & Up to 6-hr Event
Staff Included: Event Producer, Account Manager, Event Coordinator, Graphic Designer, Stage Manager, Backstage Manager, Virtual Platform Coordinator
Project Management
Weekly meetings starting 4 weeks out
Full Speaker Management & Tech Rehearsals (up to 20 Speakers in base package)
Full Virtual Platform Build-out & Management
Livestream Graphic Design & Coordination (Virtual platform graphic design, livestream designs, slide deck template, basic video intro/outro for speaker transitions)
Chat moderation for Main Stage
Day-of Speaker Wrangler
Everything in Week-of Package

WEEK-OF EVENT COORDINATION
$3K
Starting price for 1 Stage & Up to 6-hr Event
Includes Stage Manager, Backstage Manager, Virtual Platform Coordinator
1-hour meeting prior to event, and 1-hour Run of Show review the week of the event
Main Stage Media Coordination
Create detailed Run of Show
Livestream Design Coordination using Client assets
Speaker Green Room Manager

DIGITAL EVENT PRODUCTION PACKAGES

with our partners at AddVirtual

Fully Custom RTMP Livestream Buildout
$10K
Starting price for 1 Stage & Up to 6-hr Event
Includes 1 Digital Event Producer
Custom branded livestream show from start to finish including custom scenes, lower 3rds, and dynamic transitions through the entire show
Manage backend WIRECAST/RTMP buildout and custom scene design
Work with Graphic Designer to create multiple custom “scenes” for any kind of Session type
Play high quality digital video/media like pre-recorded videos
Live DJ on Main Stage during breaks with music licensing
Advise Client on best specs to export digital media for livestream broadcast

BASIC BRANDED LIVESTREAM
$5K
Starting price for 1 Stage & Up to 6-hr Event
Includes 1 Digital Event Producer
3 branded “scenes” for Speakers: 1) Speaker + Preso, 2) Video, 3) Fireside Chat
Manage backend RTMP system via Hopin to created branded livestream
Play high quality digital video/media like pre-recorded videos
Live DJ on Main Stage during breaks with music licensing
Advise Client on best specs to export digital media for livestream broadcast

DIGITAL CURTAIN
$1500
Starting price for 1 Stage & Up to 6-hr Event
Includes 1 Digital Event Producer
Branded Digital Curtain with slides & music during breaks
Play high quality digital video/media like pre-recorded videos
Live DJ on Main Stage during breaks with music licensing
Advise Client on best specs to export digital media for livestream broadcast

OPTIONAL ADD ONS:
+ High resolution recordings
+ Greenscreen Immersive Experience
+ Pre-recorded video management
+ Post-video production & YouTube posting

Past Hopin Events

Knotch Pros & Content Conference

We were so excited to work with the Knotch Marketing team on their first virtual conference featuring special guests Gwyneth Paltrom from Goop, Marc Benioff, Salesforce CEO, Ambassador Susan Rice, and more! (Platform: HOPIN)

Learn more

Marketplace Conference Online

An annual summit turned virtual featuring VCs, startups, and professionals in the online Marketplace industry. 500-1000 attendees expected May 27-28, 2020. (Platform: HOPIN)

Learn more

What Clients Are Saying

Honestly they are the best virtual event production company out there right now. Women of color owned, and just the highest of quality of tech + vibe. Def can’t recommend them more.

Leanne Pittsford

CEO of Lesbians Who Tech

Hired them on a Friday for 2-day event on Wednesday & Thursday. They were a huge help, and I’d hire them again, and again.

Chris Vitti

SVP of Marketing, Knotch

I would like to thank you for allowing us to sponsor the Marketplace online conference. The conference was extremely well organized with great speakers, insightful content, and awesome music! We love the energy of the attendees and the team working behind the scenes. Congratulations on a successful event! Keep in touch!

Luciana Guarnieri

Marketplace 2020 Sponsor

Ready to Start Planning?

Get in touch to schedule a complimentary consultation today.

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