Event Coordinator

Part Time Contract

20-40 hours per month with potential to expand depending on projects confirmed
June – November 2026
San Francisco, CA

About Make It Mariko

Make It Mariko is an award-winning, full-service event production company based in San Francisco and proudly led by women of color. We are committed to creating bold, culturally rooted, and deeply intentional experiences. From intimate gatherings to large-scale productions, we bring stories to life through thoughtful design, operational excellence, and values-aligned storytelling.

From weddings to festivals, summits to brand activations, we produce experiences that leave a lasting impact – and we’re growing.

🔗 Learn more about our values & story

About the Role

We’re looking for a driven and detail-oriented Event Coordinator to join our team on a part-time contract basis. You’re someone who can own a process, communicate directly with clients and vendors, and manage moving parts independently. You thrive in fast-paced environments, bring a solutions-first mindset, and care deeply about the quality of the experience you help create.

Our company is growing and we’re looking for the right team members to grow with us! This role will begin as a part time contract, but could easily grow into a more full time role for the right candidate.

Women of Color and people from historically marginalized communities are encouraged to apply.

MUST be available for the following event dates in 2026:
  1. July 11, 2026
  2. August 8, 2026
  3. September 12, 2026
  4. October 1, 2026
  5. October 10, 2026
  6. October 24, 2026
  7. November 14, 2026
💡 Interested in an expanded opportunity?

This role can be combined with the Brave New Spaces Studio Manager position HERE for the right candidate.

What You’ll Be Doing:

Duties include but are not limited to:

Vendor Management
  • Manage vendor communications across multiple accounts, keeping deliverables on track by getting vendor estimates, contracts, and confirming timelines and loading details
  • Negotiate smaller vendor contracts and confirm day-of logistics
  • Lead vendor walkthroughs with support from the Project Manager
  • Manage F&B logistics including power, load-in, service timing, health permits, and COIs
  • Manage to scale layouts and floorplans
  • Create design proposals and get design & decor estimates
  • Manage production timelines for signage and collateral with our Graphic Designer and print partners
  • Oversee review of all signage drafts for content accuracy and brand consistency
Operations & Logistics
  • Own the Event Workbook and production schedules across various vendors
  • Manage vendor forms and lists in Clickup
  • Coordinate vendor arrivals, power needs, and parking plans
  • Assist with Day of Timeline and Run of Show development with input from creative and tech teams
  • Coordinate rehearsals with talent, MCs, tech crew, and stage managers
Client & Project Management
  • Manage specific client communications including vendor updates, decks, and logistics
  • Manage note-taking during meetings to assist Project Manager and ensure follow-ups are completed on time
  • Build client trust through consistent, proactive, and clear updates
  • Manage individual budget categories with accuracy; flag overages and suggest cost-saving alternatives
  • Write and edit vendor emails, signage copy, and emcee scripts
Day-of Coordination
  • Lead a designated zone or team during event setup and breakdown (e.g., registration, signage, vendor ops)
  • Manage volunteers or Ops Team to ensure efficient, on-time execution
  • Troubleshoot vendor issues, timing delays, and missing items in real time
  • Lead vendor check-in and setup logistics for assigned zones, confirming alignment with floorplans and timelines
  • Manage execution of creative decisions onsite – decor setup, lighting cues, and guest flow

Our Ideal Candidate:

  • 2-4 years of experience in event production, administrative, or hospitality
  • Confident communicating directly with clients, vendors, and senior staff
  • Highly organized with a strong command of Google Suite of products (docs, slides, sheets, etc)
  • A clear, professional writer who adapts tone to audience
  • Calm under pressure with strong real-time problem-solving instincts
  • Someone who thrives in ambiguity and is highly attuned to people’s needs. 
  • Collaborative by nature – you take feedback well and lift the people around you
  • Past experience working with corporate clients, artists/arts orgs, or nonprofits is a plus
  • Aligned with MIM’s values around equity, inclusion, and community-centered storytelling
  • Ability to work in person at our office at least once a week (Tuesdays or Thursdays)
Why you might be excited about Make It Mariko:
  • We are working on big, high impact projects and working towards running our own venue.
  • You will be constantly surrounded by and introduced to amazingly talented and inspiring creatives and artists. 
  • You will get invited to a lot of awesome industry parties, events, happy hours, and karaoke of course 🙂 
  • We’re flexible. You’ll be able to work hybrid and have a flexible schedule.
Why you might *not* be excited about us:
  • We operate like a lean, mean startup. Everyone pitches in and helps as needed. No one is too good to clean up garbage or carry barricades, even our CEO.
  • The work moves fast and changes happen frequently in this industry. If you don’t manage change well, this is not the company for you.
  • We’re San Francisco based (and proud!) and we like working in person helping to build community around our new studio home, Brave New Spaces.
  • We often deal with complex challenges and ambiguous goals. The pace changes often, clients often don’t know what they want, and they pay us to figure that out for them.

Additional Details & How to Apply

Hours & CONTRACT LENGTH

Part Time Contract (20-40 hours per month with potential to expand depending on projects confirmed)

Contract Length: June – November 2026

Compensation

$30 per hour with overtime after 8 hours a day or 40 hours a week

Timeline
  • Application Deadline: Accepted and reviewed on an ongoing basis, but final deadline is Friday June 19, 2026
  • Interviews: Will begin ASAP for the right candidates
  • First day of work: Monday June 29, 2026
Location
  • Our team works together on Tuesdays and Thursdays (sometimes Fridays) from our San Francisco office, which is currently located at 447 Minna Street in SOMA Pilipinas Filipino Cultural Heritage District. 
  • Ideally the candidate would be able to work from our studio at least once a week, but are welcome to come more often even if working on other projects! 
  • We are committed to building community in the cultural district with our events, and are looking for someone who feels equally excited about this work. All other work can be done remotely.
How To Apply:

Please submit your application HERE. Your application should include the following:

  • A short 1-2 minute video telling us why you want to work with us. This does not have to be a professional edited video (unless you want to). Using your cell phone is acceptable.
  • A complete application answering each question including your relevant experience and references
  • A sample Lookbook or Event Portfolio that accurately reflects your design style.
  • Resume (PDFs only)

*Pro Tips*

  • Save your work in another doc to ensure you don’t lose your work before submitting.
  • If you have issues with the form application, email us at hello@makeitmariko.com. 
  • NO CALLS. Questions are encouraged during the interview process.
  • Please follow directions. Incomplete applications will not be considered.
  • We can spot a Chat GPT cover letter within seconds. We will spend just as much time reviewing your application as you spend writing it. So please make sure to personalize.

Thank you for your interest!

Ready to apply?
apply here
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