Administrative Business Partner 2025

Position: Part-Time Employee (potential to become a full-time position)
Hours: 18-25 hours per week
Rate: $30/hr
Location: San Francisco, CA

About Make It Mariko

Make It Mariko is an award-winning creative events agency based in San Francisco, proudly led by women of color. We curate magical, meaningful experiences designed to inspire, uplift, and connect communities. 

We are committed to curating creative, inclusive, and diverse spaces in the events industry to challenge the status quo and pave the way for a new generation of event experience curators. Our company was founded in 2015 by veteran Event Producer and former Google X Head of Marketing Events, Gina Mariko Rosales. 

We do Experience Design, Planning & Production for:

  • Brand Activations & Launch Campaigns
  • Corporate & Community Conferences
  • Corporate Leadership Summits
  • Community Festivals (like UNDISCOVERED SF, our flagship event)
  • Special Events (Holiday Parties, Milestone Birthdays, etc)
  • Social Impact Events

Through our sister company, Weddings In Color, we also curate wedding experiences. Learn more about our company values and hear our origin store here: www.makeitmariko.com/about.

About the Role

Overview:

This role provides direct support to the CEO and Director of Operations, with a primary focus on administrative execution across key business areas: Executive & Business Operations, Inventory & Office Management, Sales & Client Support, and Team Administration. It is a task-oriented position that plays a critical role in the day-to-day functioning of the business. The role requires morning availability Monday–Friday from approximately 9:00–11:00 AM, with flexible scheduling for remaining hours but still to take place during regular business hours (9am – 6pm). On-site presence at our SF office (447 Minna St) is expected at least 2x per week on Tuesdays and Thursdays, but potentially more depending on need.

Key Responsibilities:

Executive & Business Operations (50% or 10 hours per week)
  • Executive Assistant for the CEO
    • General administrative support.
    • Inbox management daily
    • Calendar scheduling.
    • Collect receipts & manage CEO’s expense reports.
    • Manage CEO’s contact list.
    • Booking travel as needed.
  • Finance Admin
    • Invoice tracking & bill payment
      • Collect and organize bills to be input and paid by Dir of Ops/Finance team.
      • Communicate with Project Managers and vendors to ensure correct financial documentation and alignment with internal bill processing policies. 
    • Categorize business expenses and work with accounting team to produce accurate reporting.
  • Internal database maintenance
    • Maintain clean and organized files and data across business platforms, in: ClickUp, Dubsado, and Google Drive.
  • General Administrative support as needed.
SALES & CLIENT ADMINISTRATIVE SUPPORT (25% or 5 hours per week)
  • Oversee overall events calendar for new and potential clients 
  • Oversee sales process to ensure tasks are executed in a timely manner
    • Response within 48 hours
    • Schedule follow up correspondence
    • Schedule consultations
    • Take notes and/or interpret notes and delegate sales tasks to appropriate team members
    • Create all new internal client folders and files
INVENTORY & OFFICE MANAGEMENT (10% or 2 HOURS PER WEEK)
  • Inventory management
    • Manage and update inventory management system and organize all inventory.
    • Pre-event gathering of materials and setup.
    • Post-event clean up, restock, and returns.
    • Inventory point of contact for event managers.
  • General office management 
  • Office calendar management
TEAM MANAGEMENT ADMINISTRATION (15% OR 3 HOURS PER WEEK)
  • Team meeting scheduling & notes
  • Payroll project management
  • Contractor management
  • New team onboarding:
    • Scheduling
    • Paperwork collection
    • Ops systems access and delegation
  • Assistance with staff retreat and outings planning.
  •  
Why you might be excited about Make it Mariko:
  • You work for a business that cares about both its social impact and its financial sustainability.
  • You like a fast paced environment that works across a lot of different industries and really BIG, high impact event types like street festivals, social impact events, weddings, and music festivals.
  • You like to work with and be led by dope women of color.
  • You will be constantly surrounded by and introduced to amazingly talented and inspiring creatives and artists. 
  • You will get invited to a lot of awesome industry parties, events, happy hours, and karaoke of course 🙂 These events are the best way to build your network in this industry.
Why you might *NOT* be excited about us:
  • We operate like a lean startup. Everyone pitches in and helps as needed. No one is too good to clean up garbage or carry barricades, even our CEO.
  • The work moves fast and changes happen frequently. If you don’t manage change well, this is not the company for you.
  • We like working in person, and we’re San Francisco based (and proud!). Most industry parties and community events happen in SF as well. 
  • We often deal with complex challenges and ambiguous goals. The pace changes often, clients often don’t know what they want, and they pay us to figure that out for them.
  • We embody “how can I help energy!” that doesn’t always fit in a clean, clear job description or role.

Additional Details & How to Apply

This Role Is For You If:

  • You love to be in a support role. Working in the background to ensure things run smoothly and people have what they need to be successful in their role is important and exciting to you.
  • You live in the details and nerd out on organization.
  • You genuinely enjoy administrative tasks and see how valuable being an administrative assistant is to the success of a business.
  • You’re a task master. You love a todo list and marking something off of it makes you happy. 
  • You’re an active communicator who is willing to share when you’re overwhelmed or need help navigating a complex issue. 
  • You enjoy building relationships with people and being seen as someone reliable on a team
  • You like to work independently but are understanding of the structures people have in place to help them be successful and are willing to work with them.
  • You enjoy wearing many hats and variety of projects that you’re working on.

Hiring Timeline:

  • Applications accepted on a rolling basis until July 4th.

  • Interviews will begin immediately after application review.

  • Approximate start date is July 21st.

We’re Looking For Someone With Past Experience:

  • Working in an administrative role on a small team in a high paced environment, such as: startup, small business, or nonprofit.
  • Supporting a team member or team with inbox management, calendar coordination, travel booking, and expense reporting.
  • Owning or supporting internal operations (e.g., project status tracking, onboarding, systems maintenance, documentation hygiene).
  • Working with a diverse team and project managing across varying projects in a timely manner.
  • Working in a project management software and CRM to maintain clean file and data management, especially experience with: ClickUp, Dubsado, or FG Funnels.
  • Interfacing with the event production industry, familiarity with the rhythm of pre-/post-event logistics.

Benefits:

  • Health Care Stipend $200/month
  • Cell Phone stipend $25/month
  • Transportation & Parking $100/month. Parking paid for when driving is necessary for events
Ready to apply?
apply here

*Pro Tips*

  • Save your work in another doc to ensure you don’t lose your work before submitting.
  • If you have issues with the form application, email us at hello@makeitmariko.com. 
  • NO CALLS. Questions are encouraged during the interview process.
  • Please follow directions. Incomplete applications will not be considered.
  • We can spot a Chat GPT cover letter within seconds. We will spend just as much time reviewing your application as you spend writing it. So please make sure to personalize.

Thank you for your interest!

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