Event Coordinator

Part Time / Contract

About Make it Mariko

Make it Mariko (pronounced MAH-ree-ko) is a Bay Area event production & design company creating magical, meaningful moments for the community. We are experience curators, community organizers, corporate planners, nonprofit advocates, and event enthusiasts. 

We are committed to curating creative, inclusive, and diverse spaces in the events industry to challenge the status quo and pave the way for a new generation of event experience curators. Our company was founded in 2015 by Gina Mariko Rosales and we have a wide network of creative partners, vendors, and clients that we work with throughout the Bay Area and beyond. 

Types of events we work on:

  • Brand Launches & Activations
  • Corporate & Community Conferences
  • Corporate Leadership Summits & Internal Events (like Holiday Parties)
  • Community Festivals (like UNDISCOVERED SF, our flagship event)
  • Nonprofit Fundraisers
  • Weddings

Learn more about our company values and hear our origin store here: www.makeitmariko.com/about. Make it Mariko is always looking to build our team and we’re excited to hear from you.

General Description

The Make it Mariko Event Coordinator will work closely with Event Planners and Event Producers on the team to be their right hand person for a multitude of events and event-related activations. Event Coordinators are expected to understand/learn the various components that make up an event and are ready to manage their own small components independently while providing exceptional customer service and assistance to the Event Manager/Producer. They should be able to troubleshoot problems under the guidance of an Event Manager/Director.

Requirements

  • Proficient with Google GSuite (Drive, Docs, Sheets, & Slides)
  • Must have own laptop and access to WIFI
  • If doing onsite events, must be fully vaccinated and able to provide proof of vaccination
  • Ability to work remotely AND from our San Francisco Studio 1-2 a week is a plus
  • Experience with Adobe Illustrator/Photoshop is a plus
  • Having your own car or access to a car for events is a plus

The Ideal Candidate: 

  • Someone who is passionate about events, and knows they want to grow in the event industry
  • Must have past experience in events and/or hospitality
  • Super organized, self-driven, and eager to learn
  • Passionate about event planning, kick ass customer service, and getting shit done
  • Are a big picture problem solver and critical thinker. Willing to roll up your sleeves to do whatever it takes to get the job done.
  • Interested in music, arts, nonprofits, and giving back to the community
  • Creative, out of the box thinker with great design sense
  • Can stay calm and make quick decisions under pressure
  • Have exceptional communication skills, spelling, and grammar. Must use the Oxford comma.
  • Have a passion for life and are looking to make your mark on the world! Believe and are passionate about creating magical, meaningful moments for our clients.

What You’ll Be Doing:

These will vary week to week, but generally will include:

Event Coordination (85%)
  • Venue & Vendor Research and Estimate/Quote Comparison
  • Create client facing presentation decks using Google Slides to present vendor & venue options using in house templates
  • Create rentals & decor lookbooks with furniture rentals lists
  • Take notes at client meetings and follow up with notes & action items
  • Use ClickUp to manage tasks, approvals, and time tracking (will provide training)
  • Help outreach and find new vendors and clients
  • Sending calendar invites
  • Attend Make it Mariko events and assist with event set up and styling, including table setups, gift tables, food & dessert stations, tablescapes, signage, etc.
  • Manage vendor day-of coordination independently
  • Assist with clean up and strike at the end of each event
  • Professionally represent Make it Mariko at all events
Event Marketing (10%)
  • Assist and come up with ideas for social media and blog posts for Make it Mariko’s blog. Write impact-focused event blogs after each event with photo gallery wrap ups.
  • Research wedding/event blogs and submit Make it Mariko events to be featured
  • Take “behind the scenes” photo moments and create Instagram Reels at events
  • Post and comment on the Make it Mariko Instagram @makeitmariko
General Duties (5%)
  • Attend weekly team meetings. Attend client/vendor meetings to take notes and follow up with action items
  • Maintain and organize documents via Google Drive 
  • Attend industry networking events and professionally represent Make it Mariko at all events
  • Respond to messages in a timely manner and escalate as needed
  • Build strong relationships with industry professionals, influencers, performers, and community members
 

Why you might be excited about Make it Mariko:

  • We are working on BIG, high impact projects this year including purchasing our first Event Space (30+ acres in the Bay Area), all funded by women of color investors! Read about our first attempt at buying here.
  • You will be constantly surrounded by and introduced to amazingly talented and inspiring creatives and artists. 
  • You will get invited to a lot of awesome industry parties, events, happy hours, and karaoke of course 🙂 
  • We believe in REST. We don’t work on weekends unless it’s an actual event day. You’ll be able to work remotely (besides co working days) and set your own schedule for the most part.

Why you might *NOT* be excited about us:

  • We operate like a lean, mean startup. Everyone pitches in and helps as needed. No one is too good to clean up garbage or carry barricades, even our CEO.
  • The work moves fast and changes happen frequently in this industry. If you don’t manage change well, this is not the company for you.
  • We like working in person when we can, and we’re San Francisco based (and proud!). Most industry parties and community events happen in SF as well. We have covid protocols in place at our studio.
  • We often deal with complex challenges and ambiguous goals. The pace changes often, clients often don’t know what they want, and they pay us to figure that out for them.

Additional Details & How to Apply

Hours: The Event Coordinator will work 8-12 hours on event days, and should be available to work anywhere from 5-25 hours during the week (each contractor will be different). The weekly work hours will be a mix of meeting with your Event Manager/Planner, attending Client meetings, and working remotely on your own time. Being able to co-work on Fridays for 3-4 hours from our San Francisco studio is a plus.

Compensation: $25 per hour + overtime past 8 hours on event days.

To Apply: Please email jobs@makeitmariko.com with the subject line “Your Name / Event Coordinator Application”, and include the following:

  • A Cover Letter describing your interest, experience, and background and specifically addressing why you want to work for Make it Mariko
  • Resume (pdfs only please!)
  • A link to a Google Slides presentation showcasing your personal design aesthetic. Make sure to include a mix of event concepts, colors, and design/decor elements.
Applications will be accepted on a rolling basis as we are constantly looking for new talent throughout the year based on client need.
Thank you for your interest!
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